4 Pery Square, Limerick 061 310155
Pery Square Staff Agency

Personal Assistant/Office Administrator

Website PerySquareColl Pery Square Staff Agency

Personal Assistant/Office Administrator

Location: County Limerick

Job Description

Our Client, based in County Limerick (not far from the city) have an opportunity for a Personal Assistant/Office Administrator to join their team.  You will be assisting with all administrative tasks to ensure that the office runs smoothly.

Essential Requirements:

  • Experience in administration or office management
  • Fluent in English (German / Spanish helpful but not a requirement)
  • Strong IT skills, especially MS Office (Word, Excel, Power Point, Outlook), experience in SAP

Main duties include:

  • First point of contact for all visitors to the office.
  • Responsible for receiving and distributing office mail to staff on a daily basis as well as responsible for incoming phone calls.
  • Responsible for travel management (travel and accommodation) as well as handling of travel expenses for employees at the office as requested and needed
  • Prepare expenses for the company credit card ensuring all receipts are provided
  • Manage the fleet of service cars (ordering cars, coordination of delivery, hand over to employees, return to lease company, track maintenance dates, tool storage and signage etc.)
  • Responsible for work equipment such as mobile phones and computers (order of new equipment, lost or damage replacements)
  • Responsible for the creation or Purchase Orders for the ordering of services, office materials and kitchen supplies and ensure good house keeping.
  • Control the meeting room diary and organise catering for meetings and venues
  • Maintain and utilise the Service Office petty cash float and report the balance to the respective line manager at the end of each month.
  • Assist Operations Management with their diary and appointments.
  • Assist staff with administrative requirements as needed.
  • Further administrative tasks as required
  • Stand in for other assistants

If you’re interested in this Personal Assistant/Office Administrator position please apply below or give us a call on 061-310155 for more information or mention the job title in your email when you are applying for this job.

To apply for this job please visit www.perysquareagency.ie.